This page presents various resources to assist Colloquium organizers in planning and managing all aspects of Colloquia. The first section presents the final reports of previous Colloquia. The second section lists many of the resources, inlcuding copies of emails, that were used for the Melbourne Colloquium.

Reports of previous Cochrane Colloquia

9th Colloquium 2001, Lyon - Final Report
10th Colloquium 2002, Stavanger - Final Report
11th Colloquium 2003, Barcelona - Final Report and Annexes
12th Colloquium 2004, Ottawa - Final Report and Appendices
13th Colloquium 2005, Melbourne - Final Report
14th Colloquium 2006, Dublin - Final Report

13th Cochrane Colloquium, Melbourne 2005

The headings below correspond to the sections and subsections in the Report of the Melbourne Colloquium. Click on the links to download the relevant document.

1. Preliminary Planning
   1. Key dates
      Preliminary program (distributed at 12th Cochrane Colloquium)
2. Planning Committees
   1. Scientific Program Committee
      Letter of invitation
   2. Abstract Committee
      Letter of invitation
   3. Workshop Committee
      Letter of invitation
   4. Consumer Stipend Committee
      Letter of invitation
3. Scientific Program
   1. Special Sessions
      Template for session proposals
   2. Oral Presentations and Posters
      1. Abstract submission
         Call for abstracts
         Email to entities and CCInfo re abstract submission
         Email reminder of abstract submission on CCInfo
      2. Abstract review and notification
         Notification to Abstract Committee to review abstracts
         Abstract review instructions and criteria
         Abstract acceptance - preliminary notification
         Abstract acceptance - orals
         Abstract acceptance - posters
         Abstract acceptance - workshops
         Abstract rejection - orals and posters
      3. Registration of presenters
         Email to poster presenters re registration
         Email to oral presenters re arrangements
      4. Chairs
         Invitation to co-chair a parallel paper session
         Information for co-chairs
   3. Workshops
      Workshop abstract review instructions and criteria
      Email to Cochrane Methods Groups convenors
      Information for contact persons of workshops
      Workshop participant list template
   4. Newcomers' Session
      Set of PowerPoint slides
   5. Consumer Sessions
      Flyer for Discover research and the Cochrane Collaboration workshop
4. Program and Abstract Book
   1. Front Section (32pp)
5. Collaboration Meetings
   1. Meeting Requests
      Email to entities re meeting request
      Email reminder to entities re meeting request
   2. Meeting request form and website
      Confirmation email to those requesting a meeting
      Information for contact persons of meetings
      Information for workshop and meeting organisers
   3. Meet the Entities
      Email to entities re Meet the Entities
      Spreadsheet of entities (correct March 06)
   4. AGM
      Email to entities re arrangements for AGM
6. Sponsorship and Exhibitors
   1. Overview of fundraising approach
      Sponsorship prospectus
      Request to BMJ for DC stipends
      Request to Dept Health for sponsorship of computer room
      Request to Dept Health for sponsorship of consumer day registrations
   2. Specific examples of sponsors
      Wiley exhibit proposal
      Wiley agreement
      NHMRC sponsorship proposal
   3. Exhibitors
      Exhibitor prospectus
      Exhibitor application form
      Exhibit floor plan
      Exhibit furniture and fittings
   4. Satchel inserts
      Email to organisations re satchel inserts
7. Registration
   1. Registration process
      Registration form
      Email to delegates to sign-up to workshops and meetings
   2. Sponsored entity registrations
      First request for nominated individual
      Reminder email
      Final reminder email
8. Facilities
   1. Information desk and volunteers
      Info desk role and roster
      Volunteers role and roster
9. Consumer and Developing Country Stipends
   1. Preparations and publicity
      Consumer stipend information, application form and score sheet
      DC stipend information, application form and score sheet
      Email to CCInfo re stipends
      Entity letters of recommendation - what to include
      Email to entities re stipends
   2. Application documentation and score sheets
      see consumer and DC stipend files above
   3. Receipt of applications
      Consumer stipend score sheet
      DC stipend score sheet
   4. Scoring and ranking
      see score sheet files above
      Consumer stipend rejection letter
      Consumer stipend waiting list letter
      DC stipend rejection letter
      DC stipend waiting list letter
   5. Managing stipends
      Consumer stipend agreement
      DC stipend agreement
      Stipends - letter for visa
      Form for reimbersment of expenses
10. Evaluation
    1. Evaluation form